Office Manager

We are seeking an Office Manager to join the growing team of a company in Simpsonville, SC. This is a full-time, direct hire opportunity that is onsite. The ideal candidate is a proactive and technologically savvy professional who thrives in a dynamic environment and is eager to make a meaningful impact. This person will play a critical role in running office operations, improving operational efficiency, and driving positive change across the organization.

Job Description:

• Maintain daily checkbook balances, ensure funds are available for payroll and payables, make bank deposits, reconcile accounts, and manage cash transfers across multiple business bank accounts
• Handle service contract and job billings, coordinate AIA documentation, process deposits, manage accounts receivable and payable entries in QuickBooks, and ensure accuracy in vendor and subcontractor invoicing
• Administer employee health, dental, life insurance, COBRA, and payroll coordination; onboard/offboard employees; manage employee records and ensure timely benefit enrollments, renewals, and compliance documentation
• Maintain business and contractor licenses, support insurance audits, prepare for year-end financial audits, and complete state/federal reports including W-2s, 1099s, economic census forms, and journal entries
• Manage office vendors, order supplies, coordinate business and vehicle insurance renewals, maintain driver and vehicle lists, and ensure certificates of insurance are current for subcontractors
• Oversee general administrative duties including phone support, document filing, mail handling, supply ordering, tech troubleshooting coordination, and support for special projects such as the company’s farm accounting

Qualifications:

• Minimum of 3+ years of experience in office management, accounting, or administrative operations. Experience within the construction, HVAC, or trades industries, a plus
• Strong working knowledge of bookkeeping, A/R and A/P, payroll coordination, and financial reporting
• Proficiency in QuickBooks and Microsoft Office Suite (Excel, Word, Outlook)
• Technologically savvy and eager to recommend or implement process improvements and automation tools
• Excellent attention to detail with strong organizational, time management, and multi-tasking abilities
• Familiarity with HR onboarding/offboarding, benefits administration, and employment compliance requirements
• Self-starter with a proactive mindset and a desire to improve efficiency and workflow
• Adaptable, dependable, and solutions-oriented
• Willingness to be hands-on in a small team environment and manage a wide range of responsibilities

Hours:

• Monday – Thursday: 7:45 AM – 5:30 PM
• Fridays Off
• Fully Onsite

Pay:

• $55-65k, depending on experience