Contracts Administrator – $1B+ Capital Construction Project
Location: Anderson, SC (2025) to start, then moving to Defiance, OH (2026–2027)
Reports To: Project Controls Manager
Industry: Industrial/Process Manufacturing
Project Type: Large-scale greenfield site – 1.5M sq. ft. buildout on 800-acre site.
Role Summary
We’re hiring a Contracts Administrator to support a multibillion-dollar industrial construction project, overseeing full-cycle contract support for the build of a major paper manufacturing facility. This is a technical, documentation-heavy role within the Project Controls Team, helping manage contractor onboarding, RFP development, bid evaluations, and post-award change management.
Key Responsibilities
Bid Development & Pre-Award:
- Prepare RFP packages: Scope of Work, Schedule of Values, and bid response templates
- Incorporate engineering drawings/specs provided by design firms (Wisconsin & OH)
- Collaborate with technical leads and engineers to finalize bid documents
- Research and prequalify contractors for bid participation
- Conduct pre-bid meetings, coordinate bidder Q&A, and issue addenda
- Evaluate contractor bids using quantity and cost benchmarking
- Draft executive summaries of bid evaluations for leadership review
Contract Administration & Post-Award:
- Serve as liaison between procurement, engineering, and construction teams
- Assist with contract negotiations to secure favorable terms
- Support day-to-day administration post-award, including:
- Scope changes, change order evaluations, proposal solicitations
- Reviewing submitted pricing and validating estimates vs. benchmarks
- Take meeting notes, maintain documentation, and manage version control of contract documents
Requirements:
- Bachelor’s degree in Engineering, Business, Construction Management, or related field (or equivalent experience)
- 5–10 years in Contracts, Procurement, or Project Controls for industrial or capital construction projects
- Familiarity with contract types: Lump Sum, Unit Rate, Cost Plus, and Time & Materials
- Able to read and interpret engineering drawings and technical specifications
- Strong MS Office proficiency, especially Excel and Word; MS Project or Primavera preferred
- Excellent written/verbal communication, organization, and attention to detail
- Comfortable working in a high-traffic construction site trailer environment
- Must handle sensitive project data with confidentiality and professionalism
Project Details & Timeline:
- Start: Summer 2025 in Anderson, SC (initial bid/buyout phase)
- Relocation: Transition to Defiance, OH in Jan 2026 for on-site contract administration
- Duration: Through Q2 2027 (approx. 2+ years total)
