A boutique law firm in Greenville, SC is seeking a dependable and detail-oriented Receptionist/Legal Assistant to support both front desk operations and legal administrative tasks. This dual-role is ideal for someone who takes initiative, enjoys being the first point of contact for clients, and thrives in a professional yet personable work environment.
Applicants must be a certified Notary Public in the state of South Carolina.
Key Responsibilities
Front Desk & Office Support:
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Greet and assist clients and visitors in a warm, professional manner
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Answer and route phone calls, return voicemails, and take messages
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Maintain a clean and organized office and common areas
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Manage mail and package delivery, including distribution to tenants
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Coordinate vendor services and building maintenance needs
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Track operating expenses and submit monthly cost reports
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Oversee office supplies and restock as necessary
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Perform daily open/close duties and routine walk-throughs
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Take out trash, water plants, tidy bathrooms, kitchen, and waiting areas
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Restock items such as toilet paper, paper towels, soap, drinks, etc.
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Run occasional errands and provide flexible admin support as needed
Legal Assistant / Paralegal Support:
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Conduct client intake and manage appointment scheduling
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Refer out cases outside the firm’s scope
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Enter client/case information in MyCase
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Draft basic legal documents and send engagement letters
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Prepare and send invoices, follow up on past-due accounts
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Maintain and update contact lists, case matrices, and firm records
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Support with document filings, mailings, and delivery to courts/clients
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Assist with trial prep (exhibits, binders, e-filing, calendaring deadlines)
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Keep legal files organized and up to date
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Send client appreciation gifts and holiday cards to referral partners
Qualifications
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Prior experience in administrative, receptionist, or legal assistant roles
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Professional demeanor with excellent communication and organizational skills
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Ability to manage multiple priorities with a high level of attention to detail
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Certified Notary Public in South Carolina (required)
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Familiarity with legal case management software (e.g., MyCase) is a plus
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Comfortable using Microsoft Office and general office technology
Schedule: Monday to Friday, 8:30 AM – 5:30 PM (with a 1-hour lunch break)
Location: Greenville, SC (Onsite, Full-Time)
Compensation: $25–$30 per hour, depending on experience
