Division: Office Administration
JobID: 47340
A well-established client in Columbia is hiring a PT Accounts Payable Clerk/ Administrative Assistant to join their team.
Role Overview: The Accounts Payable Clerk/Building Receptionist plays a vital role in ensuring smooth financial transactions and efficient front desk operations. Responsibilities include processing invoices, maintaining vendor records, assisting with cash receipts, and providing excellent customer service as the building receptionist.
Responsibilities:
Accounts Payable:
Qualifications and Requirements:
Role Overview: The Accounts Payable Clerk/Building Receptionist plays a vital role in ensuring smooth financial transactions and efficient front desk operations. Responsibilities include processing invoices, maintaining vendor records, assisting with cash receipts, and providing excellent customer service as the building receptionist.
Responsibilities:
Accounts Payable:
- Assist the accounting manager and treasurer with various tasks.
- Maintain vendor profiles, including W-9s, ACH forms, and insurance certificates. Prepare and process invoices for payment, record electronic payments, and distribute checks.
- Support in reviewing and posting cash receipts.
- Manage office and postage equipment, ensuring adequate postage for mailing requirements.
- Handle incoming calls to the building’s main number and direct them appropriately.
- Assist visitors with inquiries and provide information via phone, email, or in-person.
- Update the outgoing phone message with current information, such as holiday closures.
- Sort incoming mail and promptly notify relevant departments of mail or package arrivals.
- Maintain the online conference room reservation calendar.
- Ensure the lobby area is tidy and presentable.
Qualifications and Requirements:
- High school diploma required; technical training or associate’s degree preferred.
- Excellent customer service skills, especially in telephone and email communication.
- Proficiency in Microsoft Office applications (Word, Excel, Access, PowerPoint, Publisher).
- Basic knowledge of bookkeeping and accounting systems.
