Location: Greenville, SC
Schedule: Monday-Friday, 8:30 AM-5:00 PM
Salary: $70,000-$75,000
Benefits: Medical, Dental, Vision
Position Summary
Our organization is seeking a highly organized, professional, and proactive Executive Administrative Assistant to support senior executive leadership. This role serves as a trusted partner to executive leaders by managing complex schedules, coordinating board activities, preparing executive communications, and ensuring the smooth operation of day-to-day executive functions.
The ideal candidate will have experience supporting C-suite executives, working directly with Boards of Directors, and handling confidential information with discretion and professionalism.
Key Responsibilities
Executive Support
- Provide high-level administrative support to executive leadership.
- Manage complex calendars, appointments, meetings, and travel arrangements.
- Coordinate executive priorities, deadlines, and follow-up activities.
- Prepare presentations, reports, correspondence, and meeting materials.
- Serve as a point of contact for internal and external stakeholders.
- Handle confidential and sensitive information with the highest level of discretion.
Board Governance Support
- Coordinate monthly Board of Directors meetings, including scheduling, logistics, agendas, and materials.
- Prepare and distribute board packets and supporting documentation.
- Maintain board records and governance-related documents.
- Facilitate communications between executive leadership and board members.
- Support planning and execution of board retreats and special board events.
Meeting & Event Coordination
- Organize executive meetings, strategic planning sessions, and leadership events.
- Coordinate travel, accommodations, and logistics for board retreats and executive off-site meetings.
- Record meeting minutes and track action items as necessary.
Administrative Operations
- Maintain organizational systems, records, and documentation.
- Support special projects, strategic initiatives, and departmental priorities.
- Act as a liaison between executive leadership, board members, employees, and external partners.
- Ensure seamless administrative operations for executive leadership.
Qualifications
Required
- 5+ years of Executive Assistant or senior administrative support experience.
- Experience supporting C-suite executives and/or executive leadership teams.
- Experience working directly with a Board of Directors or governing board.
- Exceptional organizational, project management, and prioritization skills.
- Strong verbal and written communication abilities.
- Demonstrated ability to manage multiple priorities in a fast-paced environment.
- High level of professionalism, confidentiality, and sound judgment.
- Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
- Strong typing and document preparation skills.
Preferred
- Experience within banking, credit unions, financial services, healthcare, nonprofit, or other highly regulated industries.
- Experience coordinating executive events, meetings, or board functions.
- Project coordination experience.
Work Schedule & Travel Requirements
- Standard schedule is Monday-Friday, 8:30 AM-5:00 PM.
- Monthly evening Board meetings required.
- Occasional early morning meetings.
- Travel required approximately twice per year (2-3 days each) for board retreats.
- Additional limited travel may be required.
What We’re Looking For
The ideal candidate is a relationship-builder who anticipates needs before they arise, thrives in a fast-paced executive environment, and can seamlessly balance multiple priorities. Success in this role requires professionalism, exceptional attention to detail, strong communication skills, and the ability to confidently interact with senior executives and board members.
This position offers the opportunity to play a key role supporting executive leadership while contributing to the success and strategic objectives of a well-established organization.
