Job ID: 53216
Location: Columbia, South Carolina
Employment Type: Direct Hire
Last Updated: 1 days ago
The ideal candidate is a strategic thinker who thrives on organization, anticipates needs, and can effectively coordinate executive, board, and organizational activities with professionalism and discretion.
Key Responsibilities:
Executive Support
- Manage executive calendars, scheduling, and meeting coordination.
- Prepare meeting materials, presentations, reports, and correspondence.
- Coordinate executive travel, events, and logistics as needed.
- Track priorities, deadlines, and follow-up items to ensure timely completion.
- Support executive leadership with administrative and operational tasks.
- Coordinate Board of Directors and committee meetings, including agendas, materials, notices, and logistics.
- Record and maintain meeting minutes and governance documentation.
- Serve as a primary point of contact for board members and committee leadership.
- Maintain board records, terms, onboarding materials, and governance resources.
- Assist with board communication, engagement, and governance best practices.
- Plan and coordinate executive meetings, retreats, board events, and organizational gatherings.
- Manage event logistics including vendors, venues, registrations, materials, and on-site support.
- Support special organizational initiatives, programs, and projects as assigned.
- Assist with project tracking, goal management, and cross-functional coordination.
- Support leadership teams through meeting coordination, documentation, and follow-up activities.
- Maintain databases and reporting systems to ensure accurate and current information.
- Foster positive relationships with internal and external stakeholders.
Qualifications:
Required Experience
- Minimum of 5 years of experience supporting senior-level executives in a professional, corporate, nonprofit, or similarly complex environment.
- Demonstrated experience managing confidential information with discretion and professionalism.
- Experience coordinating meetings, projects, and multiple competing priorities.
- Exceptional written and verbal communication skills, including business writing, editing, and proofreading.
- Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
- Strong organizational, time management, and project coordination skills.
- Ability to manage complex schedules and prioritize competing demands.
- Excellent interpersonal and relationship-building abilities.
- High attention to detail and accuracy.
- Strong problem-solving skills and sound professional judgment.
- Ability to work independently while collaborating effectively with a variety of stakeholders.
- Experience supporting boards of directors or governance functions.
- Experience with CRM or database management systems.
- Background in event planning and coordination.
- Experience tracking projects, goals, and organizational initiatives.
Compensation & Benefits:
- $75k
- Medical, Dental, Vision
- 401k
