Job ID: 52727
Location: Greenville, South Carolina
Employment Type: Contract
Last Updated: 0 days ago
Position Summary
The Front Desk Administrative Assistant serves as the first point of contact for a busy, professional law firm, delivering a welcoming and polished experience to all visitors, clients, and employees. This role supports daily office operations and provides administrative assistance across departments while maintaining a high level of organization, confidentiality, and client service.
Key Responsibilities:
Front Desk Support
- Greet and assist clients, visitors, and employees in a friendly and professional manner
- Answer and direct incoming calls, take messages, and manage voicemail systems
- Coordinate conference room scheduling and maintain shared calendars
- Monitor office access and ensure overall front desk security
- Manage incoming and outgoing mail, packages, and deliveries
Administrative & Office Operations
- Order and maintain office supplies, kitchen inventory, and equipment
- Coordinate catering and support internal meetings and client-facing events
- Submit building maintenance requests as needed
- Assist with recordkeeping and data entry in internal systems
General Support
- Assist with employee-related activities such as special events or recognition
- Provide administrative support to various departments as needed
- Support firm events and team activities
- Complete additional tasks and projects as assigned
Qualifications:
- Bachelor’s degree in Business Administration, Communications, or a related field preferred
- Strong verbal and written communication skills
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Excellent organizational and multitasking abilities
- Ability to handle confidential information with discretion, especially in a legal environment
- Self-motivated with the ability to work both independently and in a team environment
Core Competencies:
- Attention to Detail
- Organization and Time Management
- Adaptability and Problem Solving
- Strong Interpersonal Skills
- Professional Communication
